LC+Agenda+Archive


 * May 14, 2012

Susan's Retirement Dinner

June 25th in Raleigh 3-5 Mixer at Tylers with DPI to honor Susan, then dinner afterwards- Kristi will work on getting a place for our dinner. Vicki is putting together a scrapbook- send her the pics and any keepsakes. Good idea to help her put this together next week when we are together in Greensboro on that Monday night. Also - take a pic of everyone in PIPD- frame it- and sign it while at Greensboro.

Spring Meeting Debrief Vickie

96 Responses from Evaluations- Overall- attendees that responded found the conference "Very Beneficial " some of the comments- "not enough time"- "like to have more time within their regions" - some liked the updates and others did not-Becky's- beneficial- but needed more time- Wolf follow-up: beneficial to very beneficial most wanting more time! ECAC not well liked. Literacy Planning (Sedita)- mixed comments. A big draw was the Keynote - most felt it was beneficial to very beneficial. Suggestions for presentations next year: Louisa Moats or Reid Lyon Good idea to go ahead and get those speakers for the next year's network meeting- it is almost too late especially when we want these key people. What didnt work- finished product for Drop-box to share. We know that for next year whatever we start we need to finish there- no homework!

LC Projects/Assignments All- see Wiki Need to set dates for Spring Network Meeting and who will take the lead. We need to set it at least a week apart from the EC Directors meeting. The biggest issues right now- where, when and who will be our Key Note Speakers. Vicki will be the support for Elizabeth. Elizabeth will be the lead for this year. Need to immediately start coordinating with Paula on the Math end especially for dates and place. 2013- Vicki and Elizabeth 2014- Elizabeth and Laura 2015- Laura and Cindy 2016- Cindy and Angie

Both Kristi and Angie R. will be the liaison between Math and Reading since they are both.

We will have both a East and West TOT. We probably need point people for each to help organize. We also need someone to keep up with the Approved Master List of Trainers. The LCs will then update that Master List per our region. We need a way to make sure that all our new RF trainers are on the email list. This should be a monthly update with the LCs agenda. Kristi will add the Master list to our LC wiki.

LC List: Angie R.: Adolescent Literacy; Summer Institute; Spring Network Meeting with Math; Ravo (assist Vicki) E!: CLC work; Lead on Spring Network Meeting; Adolescent Literacy Lynn B. : TOT point person; Orientation; Coaching; NCSIP Website??Point person; Primary Literacy, SI Vicki: Follow-ups/Webinars to RF; Support for Spring Meeting; Keys/Ravo- contact person; Big Wigs/ Vendors; State Literacy Committee; Cindy: Parent Participation; SI; Fall/Winter Symposium (assist); IHE (ECU); Birsh Homework Laura: Inclusion; TOT Planner with Lynn; IHE ; SI; State Literacy Committee; Birsh Homework Krisit: IHE; Coaching; Common Core; Scalling Up; Fall/Winter Symposium (assist); IHE (UNCH) Angie C.: NCSIP Lead; Follow-ups/Webinar to RF; Coaching; Scaling Up; Fall/Winter Symposium

Practice Profile Support Plans All This is a tool to help facilitate an activity in their 5 Year Plan- it is all about thinking on how to define a practice that they want to do and then what are the steps with planning it to make it happen- what are the drivers. How will they communicate their NCSIP work to their Advisory Board. How will it be used? This should provide them technical assistance in scaling up their project. Identifying the barriers, drivers, etc. in order to move their project forward. It really is not about filling in those lines on a piece of paper- it is how to make something they want to happen- happen. Need to start small- not anything really big.

What is the best way to support our Sites with these Practice Profiles? Webinars? Regionally? Individual Assistance? Need to have an LC meeting /session to go over how to assist our sites with the profiles. We could do one together as LCs, then do one with a site to serve as an example. Maybe have additional sessions (goto meetings?? not necessary in person) to support our Sites. We will add this to our June agenda.

Summer Institute – RFT session Angie, A Rod, Lynn, Laura, Cindy 3 Major Topics: Presentation tips- Marcia Tate and Zoeller tips- being a good presenter - DPI tech info- Adult Learner- videos/ music to show during breaks /lunch - things to add humor Organization- tips from our sites- organizing their materials, homework suggestions Content- looking at trouble spots- anything that needs to be clarified; technology concerns; Angie will complete an agenda with time slots that those of us who are available can sign-up. Any materials needed?? Marcia Tate book?? other workshop materials??

May Calendar All Look at scheduling an additional LC meeting with our PIPD meetings. We are looking at every other month opposite Math. Dates: Fall Symposium: canceled TOT Dates: October 16th and 17th - April 16th and 17th Winter Symposium- January 23rd and 24th (January 30-31st- hold??) Spring Meeting Dates- ?? CLC Network Meeting- Feb. 21/22 tentative dates Xtreme Reading training - July 31st, Aug. 1 and 2- Follow-up Oct. 25th and one in Feb. Program Training Dates: Possible Sept. 11-13

Every other month for Webinars

LC GotoMeetings- 2nd Monday of Month

Suggested Support for RF Trainers This is just a menu of options- what else is missing? Where should we go from here? What needs to be finalized? What is the "cut" fidelity score? What are suggestions for each group as far as when to conduct fidelity checks? Scheduling? should we just have a random sampling?

Provide feedback to Laura/Elizabeth by Monday, May 21st.

-add a reflectional piece to the video

Follow Up Modules with Birsh Provide additional support/resource for our Sites that they could use as they need to- we could just divy up the chapters- then decide later what they will look like- Due to other LCs by December- then possibly give out at our Spring Network meeting.

Angie C. is going to make a master list of all the different "projects" that we are doing- we need to look at what is essential? What is our role in all of this??

Next Month! June Agenda- 1.TOT for East and West 2.Practice Profile Practice Type of Program trainings and where : Places in need- sites that need trainings-

LC Meeting Agenda August 24, 2012

Present for the meeting: Angie C., Angie R(left 11)., Lynn b, Laura B., Laura S.(left at 9:30) Sherry T.(left at 10:30), Elizabeth G., Vickie N (had to leave but was listen via phone)., Cindy C. Kristi K(left at 10:30)., and Paula C(left at 10 but returned at 11:15). - Bethany and Anne joined at 9:31- left at 11.

Leveraged Funding Update



How are the NCSIP budgets coded if they have both Reading and Math- can the money be lumped together? This is easy to separate locally- very possible to set budgets to indicate which pot of money by simply adding an additional code number. Probably our evaluators will want it to be separate so that it can be tracked with ease.

"Leveraged Funding"- we will use different wording- Laura S. discussed the moneys available to SIP. "PRC" means it is going out to schools (charters as well) allocated to them. If it does not have PRC- instead uses Administration- that is for DPI use. Laura S. went over the information she sent to us with the amounts that will be used -1,445,000 will be spent out to LEAs (sites) just this year. Administration$$ is contract with ECAC, previously UNC (Jen), orders of books, etc. Any order for books needed even for CLC- should not come out of NCSIP (Laura shared this with both Deanna and Sherry). Trying to protect SIP money so that it can go to LEAs. Not lots of extra SIP spending moneys. One concern is that by 2014-15 we will not have enough money to cover adding 10 new sites. Therefore- need to consider what we agree to adding as "extra", once we start something can we sustain this? We also need to decide about the 2011 SI- what was promised? Who attended? A review of our LC meeting notes show where this was discussed in both our 2011 Jan. and Feb. notes. Angie sent these to us earlier this week in an email. Most commented that their sites did not know about this- (they were not told ahead of time- even though it was decided to go out), nor have sites questioned and wanted assistance. Laura S. proposed then not to award these stipends for SI.

Again we need to be very protective over our SIP money. Our Evaluators do not come out of this "Admin" $$- but our IHE contracts and Spring Network mtg. does. We need to use the Leadership $$ that is also available to us- that is not part of SIP monies. For the Spring Network mtg. we have a $50,000 contract with ECAC. Laura S. will send us an amount so that we can see how much we can play with for "leveraged" funding. We could possibly use some of 118 $$ - this is IDEA 611 monies- to come up with something to reward our sites with extra incentives- just to get sites to revved up. (the 118$$ could be "Progress Incentitives"). (Evaluators will want an expenditure report this year from our sites). Laura S. suggest using 082$$ as our "CORE" money- then the 118$$ for incentitives.

Now we need to decide what our "Progress Incentitives" will look like- it could possibly change each year based on need and scaling up ideas. We got to come up with ideas how we can get our sites to build to capacity by adding additional sites. Looking at the incentive piece- dont necessarily look at larger means more $$- instead look at our SIP goals and relate it to the DR.

Part G Information-

Need to send this back out to get updated information to get an accurate account of what teachers will be reported on- this should be correlated to their Site Description forms- who (teachers) is involved and what sites are being reported on. This should be verified each year. This Part G information should be submitted in the Fall due to turnovers and then reviewed in the Spring.

A discussion about who to include- what teachers can submit data- what year of implementation should you begin submitting data.The expectation is that first year they select and explore programs -begin reading foundation training and program trainings - second year they begin fidelity checks and collecting data. If training does not take place til after Sept. 30- it is a case by case basis- but definitely not January. (we will not tell them this!)

A suggestion would be to send each site a letter of agreement /commitment specifying what is required of each site.

Fidelity Checks: Bethany joined to share information. Fidelity checks were updated online by Jen- so that the fidelity checks are processed online- and a score with an electronic version of the fidelity check sent to the observer. Discussion about the amount of time lessons are being covered- how will this play in fidelity scores. Suggestion was to add two different questions dealing with time to cover- was pacing appropriate and was amount of time for lesson appropriate. Also, suggested a "N/A" column- so that teacher is not penalized if something was not applicable during that observation. This will go live this year- the fidelity checks should be up and running by next week. Probably need to conduct a webinar to discuss these changes. (and also have additional webinars to cover other topics).

New fidelity checks can be added pretty quickly thru Jen for the online version- we just need to set up a process for doing this.

Discussion will also begin looking at how to evaluate CLC sites with fidelity checks for the programs involved (such as Extreme reading).

Parent Surveys: Cindy said that the Reading version is updated and ready but not in Spanish version. Need to get this done Paula indicated that Math is completed (both versions). They will be sent to Bethany and Anne. Evaluators completed looking at the parent surveys- over 2,000 more than last year!!! 52 sites completed them.

Data Forms: Very few sites used Aims web data. Fidelity scores and parent survey scores will be on the data forms. Student progress will be calculated as well. This will be placed in Dropbox when completed. We will go with what we got on Sept. 7th.

5 Year Plans: need to be updated - we also need a signature from these sites committing to this project- per the feds. - their applications are not sufficient. Sites will also need to turn in this year an expenditure form to see how they are allocating their funds.

Really need to get all the new forms updated and online- especially for those working on Orientation.

Need to get a date for the webinars

Developmental Review Follow-Up Visits (District Data Form/Practice Profile)-

reminder to make sure these are scheduled - follow-up on the practice profile and data form, plus any support they need with the coming year. We should email our evaluators with any notes that need to be made on our DRs- especially Part G info.

NC SIP Contact List- update this !

Revised Developmental Review Form-

The plan is to get this out early so that sites know what is expected- need to have it ready for Orientation, too! Next step would be to develop a rubric to show those that are emerging sites to the high functioning site- but we would need to have bottom and top numbers to show sites where they are. We would also need exemplars to show what each looks like. Need a guiding document to explain each and provide examples of what you could do to increase your points. Need to look at terms of an action plan - especially the "red" items on the plan- what is a must for them to keep their money and continue as a SIP site. Would be good to share this with your sites during our Coordinator's meetings coming up this fall. Need to have a discussion about the items on the DR- it would be good to do this Monday during the PIPD meeting- Paula will ask Sherry if we would have an opportunity to do this. We need to review the DR before Monday- read over it- so that it we can have a strong discussion and everyone is clear about what is expected of our sites and what is on it. Good idea to have it on the webinar- even if it is in draft form- and having a conversation during our Coordinator's mtgs.

Spring Meeting

Meeting on Tue. (28th) to talk to facility folks?? if time permits- have the speakers in place- an agenda is worked on. Need to think about what we want L. Moats to talk about- maybe talk about CC. LM will be with us the key note speaker with break out sessions in the afternoons. Two of the 3 speakers Sopris is covering for us- this is ok per MWatson- since it is for teachers. This is saving us lots of money!! The agenda includes time for them to process. Steve Kucik is one of the other presenters-very entertaining and positive. Barbara Sims could also be with us on that Wed. Start thinking about what "jobs" we want to do to help with Spring Network meeting (like we did last year).

Progress Incentive Funding:

how should this look? make sure all understand that this is year to year-

The one we agreed with as far as incentives was for additional trainings- then travel for Spring Network- and then the Advisory Committee

We need to survey our folks what is most important to them- $$ for travel to our functions, $$ for trainings, $$ for advisory committee, $$ for accurate and timely submission of data!!, $$ for ?? their ideas. It needs to be easily trackable, directly relate to our SIP goals and measurable with minimal effort. Math may be different than Reading. Also look at size of district

Need to spend our September meeting discussing this funding item.

Need to send a survey to sites then discuss this more afterwards

look more into what to reward with incentives- need more discussion amoung all of us when we are together ||